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From R95 per employee per month • Practice Pillar 04

Executive Payroll & HR Administration.
Compliant Contracts. Punctual Payslips.

For any business to thrive, effective human resource management is essential to keep employees motivated while strictly complying with South African labor laws and SARS statutory obligations. JBMN Chartered Accountants provides a comprehensive package covering your personnel workflow from initial appointment of the employee through to termination.

Schedule Payroll Consultation Explore Monthly Retainers Scope (PDF)
From R95
Per Employee / Month
EMP201 & 501
SARS & IRP5 Recons
UIF & COIDA
uFiling & W.As.8 Returns
Zero
SARS Late Penalties
JBMN Chartered Accountants payroll administrator executing monthly employee payroll schedules and SARS PAYE compliance
Statutory Submission SLA 7th of Every Month
Human Resource Governance

Why Outsource Payroll to Chartered Accountants?

Payroll errors trigger severe CCMA disputes, labor court exposure, and automatic 10% SARS late filing penalties. JBMN ensures flawless statutory execution and absolute confidentiality.

BCEA Labor Law Shield

Eliminate exposure to CCMA disputes and unfair dismissal claims with standardized, legally vetted employment contracts protecting company and worker rights.

BCEA & LRA Compliant

Punctual EMP201 Filing

Accurate monthly PAYE, SDL, and UIF calculations declared and reconciled on SARS eFiling before the statutory 7th deadline, avoiding punitive interest.

Zero Late-Payment Fines

EMP501 Reconciliations

Flawless bi-annual reconciliations via SARS e@syFile, balancing payroll accounts with general ledgers and issuing accurate IRP5/IT3(a) certificates to personnel.

Verified Tax Certificates

POPIA Confidentiality

Protect executive remuneration and sensitive personal employee records with encrypted cloud delivery and restricted partner-only payroll administration.

Executive Privacy Assured
Comprehensive Scope

The 6 Pillars of JBMN Payroll Administration

Officially defined in JBMN Company Profile (Page 5). Complete lifecycle management from employee onboarding and contract drafting through to statutory submissions and final exit.

UIF Registration

Pillar 01

Registering your company with the Unemployment Insurance Fund (UIF) and Department of Employment and Labour for statutory compliance.

  • Official employer UIF reference registration (UI-8 / UI-19)
  • Monthly electronic employee declarations on uFiling
  • Employee registration, updates, and resignation logging
  • Compensation Fund (COIDA) annual returns, Return of Earnings (W.As.8) & Letter of Good Standing
DELIVERABLE: Department of Labour Compliance & uFiling

Drafting Employment Contracts

Pillar 02

Drafting standardized, legally robust employment agreements compliant with the BCEA, Labour Relations Act, and applicable Sectoral Determinations.

  • Permanent, fixed-term, and probationary contracts
  • Comprehensive job descriptions & performance metrics
  • Restraint of trade & confidentiality clauses (POPIA)
  • Standard termination & disciplinary code protocols
DELIVERABLE: Statutory Employment Agreements & Policies

Issuing Itemized Payslips

Pillar 03

Monthly generation and encrypted digital delivery of professional itemized payslips directly to your personnel.

  • Detailed basic salary, overtime, and allowances
  • Taxable fringe benefits & travel allowance deductions
  • Statutory PAYE, UIF, and medical aid tax credit credits
  • Encrypted PDF delivery & mobile employee self-service
DELIVERABLE: Digital Itemized Payslip Distribution

Monthly EMP201 Submissions

Pillar 04

Calculation, reconciliation, and submission of monthly payroll taxes to SARS via eFiling before the statutory deadline.

  • Accurate PAYE, SDL (1%), and UIF (1%+1%) calculations
  • Employment Tax Incentive (ETI) qualification & claim offset
  • Generation of PRN payment references for online banking
  • Punctual filing prior to the 7th of every month
DELIVERABLE: Certified Monthly SARS EMP201 Returns

Bi-Annual EMP501 Recons

Pillar 05

Submitting bi-annual Employer Declarations to SARS via e@syFile, reconciling EMP201s, payments, and employee tax certificates.

  • Interim bi-annual reconciliation (March to August period)
  • Annual final reconciliation (March to February tax year)
  • IRP5 & IT3(a) certificate compilation and validation
  • SARS e@syFile electronic file generation & sign-off
DELIVERABLE: Bi-Annual SARS EMP501 & IRP5 Sign-Off

Leave Management System

Pillar 06

Structured cloud administration of employee leave balances, maintaining statutory entitlements under the Basic Conditions of Employment Act.

  • Statutory Annual Leave accrual tracking (15–21 days)
  • Sick Leave cycle management (30–36 days per 3-year cycle)
  • Family responsibility & maternity/parental leave logging
  • Leave balance reporting printed directly onto employee payslips
DELIVERABLE: Cloud Leave Ledger & Balance Reporting
Payroll Cadence

The 4-Phase Monthly Payroll Cadence: How We Work

Standardized monthly operating procedures ensuring wages are disbursed accurately and all SARS and UIF statutory deadlines are met with zero stress.

01 DAYS 20 – 23

Variable Pay Ingestion

Collecting timesheets, approved overtime, commissions, salary adjustments, bonuses, and unpaid leave records via secure digital submission.

Zero Input Discrepancies
02 DAYS 24 – 25

Calculation & Payslips

Processing gross-to-net computations, generating executive variance reports for client sign-off, and distributing encrypted payslips to staff.

Bank Net Pay File Ready
03 DAYS 1 – 7

EMP201 & UIF Filing

Submitting monthly EMP201 returns to SARS eFiling, generating the Payment Reference Number (PRN), and filing employee declarations on uFiling.

Filed by Statutory 7th
04 BI-ANNUAL

EMP501 & IRP5 Sign-Off

Balancing general ledgers with EMP201 totals on SARS e@syFile, performing interim August and annual February reconciliations, and issuing IRP5s.

100% Reconciled Tax Season
Software Agnostic

Seamless Cloud Payroll Ecosystem Integration

Whether your workforce requires weekly wages, monthly executive payroll, or statutory SARS e@syFile reconciliations, our practice integrates without disruption.

Pay
Payslips Encrypted Delivery
EMP
EMP201 Engine PAYE, SDL & UIF
IRP5
Tax Certificates Bi-Annual Filings
SARS
SARS eFiling EMP201 Declarations
e@sy
e@syFile EMP501 & IRP5 Hub
UIF
uFiling Portal Monthly Returns
Tailored Retainers

Predictable Monthly Retainer Tiers

Human resource and payroll services are seamlessly bundled into JBMN's monthly retainer packages. Tailor-made for your headcount, payroll complexity, and risk exposure.

Revenue under R1M / Month

Standard Accounting Retainers

Baseline accounting and compliance packages for growing commercial entities.

Fixed Monthly Retainer
Custom Quote
  • Human Resource Services (Limited to 20 Employees)
  • Monthly Itemized Payslip Generation & Delivery
  • Submission of Monthly EMP Returns (EMP201)
  • Monthly Submission of UIF Declarations to Dept of Labour
  • Standard BCEA Compliant Employment Contracts
Inquire Standard Retainer
Established Corporate
Revenue under R1M / Month

Corporate Governance Retainers

Advanced fiduciary, management reporting, and compliance tiers.

Fixed Monthly Retainer
Custom Quote
  • Full HR & Payroll Administration (Up to 20 Employees)
  • Submission of Monthly EMP Returns & ETI Tax Credits
  • Bi-Annual EMP501 Reconciliations & IRP5 Tax Certificates
  • Comprehensive Leave Management System & Balances
  • General Ledger Payroll Journal Synchronization
Inquire Corporate Retainer
Revenue over R1M / Month

Enterprise Payroll Retainers

High-headcount enterprises, commercial staffing, and executive payroll.

Fixed Monthly Retainer
Custom Quote
  • Scalable Payroll for Headcounts exceeding 20 Employees
  • Segregated Executive Payroll for Strict Board Confidentiality
  • Multi-Tier Commission, Overtime & Shift Structures
  • Bargaining Council, MIBCO & MEIBC Levy Compliance
  • Direct Access to Senior Partner & Labor Tax Specialists
Inquire Enterprise Retainer
Fiduciary Clarity

Frequently Asked Questions

Common questions regarding our monthly payroll runs, EMP201 deadlines, and labor law compliance.

When are monthly EMP201 returns and payments strictly due to SARS?

How does JBMN handle onboarding from our previous payroll setup?

What is the Employment Tax Incentive (ETI) and can my business claim it?

How do you protect executive salary confidentiality?

What happens during the bi-annual SARS EMP501 reconciliation season?

Direct Partner Access

Schedule a Payroll & HR Consultation

Meet directly with an executive partner at our Pretoria headquarters or via virtual conference to review your workforce compliance.